Legal Stuff

Terms and conditions of attendanceprivacy statement, liability waiver, IMEX website copyright, email disclaimer notice, website cookies

Who we are

Regent Exhibitions Ltd owns the IMEX in Frankfurt exhibition. IMEX America Ltd owns the IMEX America exhibition. Both Regent Exhibitions Ltd and IMEX America Ltd are incorporated in the UK. IMEX America Exhibitions Inc. is a US incorporated company which provides support services in the US to IMEX America Ltd. All are collectively known as the IMEX Group.

Regent Exhibitions Limited, The Agora, First Floor, Ellen Street, Hove, East Sussex, United Kingdom BN3 3LN. Company No. 4244004.

IMEX America Limited (address as above). Company No 7339316.

IMEX America Exhibitions Inc., 415 Madison Avenue, Floor 15, New York, NY 10017-7935 Incorporated in Delaware.

 

Terms and conditions of attendance

The IMEX Group plans to take photographs and video material at IMEX in Frankfurt and IMEX America and reproduce them in IMEX Group educational, news or promotional material, whether in print, electronic or other media, including the IMEX Group websites and social media. By participating in IMEX in Frankfurt or IMEX America, you grant the IMEX Group the right to use your name, photograph and biography for such purposes. All photgraphs and videos are the property of the IMEX Group and may be displayed, distributed or used by the IMEX Group for any purpose.

Children under the age of 18 are not permitted in the exhibition halls.

Anyone attending IMEX in Frankfurt or IMEX America must not take part in any canvassing, leafleting, demonstrations, objectionable behaviour or any activity, which may disrupt either exhibition.

Exhibitors on stands you visit may request to scan your badge. By doing so they may have access to your contact information and other demographic information you have provided in your registration.

IMEX Group reserves the right to exclude or remove anyone from either IMEX in Frankfurt or IMEX America who does not comply with these terms and conditions or who they reasonably consider is likely to break these rules. 

 

Privacy statement

How we will use your personal information

This privacy notice applies to anyone entering information on our websites, registering online for an IMEX exhibition, subscribing to our emails or making an enquiry or complaint to us.

This notice does not cover third party websites to which we provide links, which should be covered by their own privacy notices. The IMEX Group is not responsible for the content of third party websites.

How we will use your personal information

We are committed to collecting and using your personal information fairly and transparently, so we will make it clear if we are collecting personal information from you or intend to use it for any purpose that is not obvious. 

We use the personal information that you provide to us for our internal purposes, such as responding to your requests for information, contacting you, conducting internal analyses, and processing and completing orders and event registrations.

The IMEX Group also reserves the right to compile, save, use within the scope of our activities, and analyse any and all data (contact and personal data, use history, etc.) that we collect from you through our websites.

We may disclose personal information to a third party, such as a law enforcement agency, if required to do so by law.

Opt in preferences – the IMEX Group and third parties

When you submit personal information to us through the registration pages on this website, you will be given an opportunity to opt in to receiving information from us and from selected third parties. When such permission is granted, we may provide lists containing your name, company, title, address, telephone number and/or email address to third parties and our affiliates for their direct and indirect marketing and promotional purposes, and we may use your personal information for the same purposes. 

The IMEX Group will not pass your personal information to any third party for marketing purposes without your consent.

If you initially elect to opt in to either the IMEX Group or third party mailing lists, and later decide that you would like to opt out, you may email us at privacy@imexexhibitions.com. Please keep in mind that although the IMEX Group strives to update our mailing list database as frequently as possible, it may take up to 10 days to process email requests, during which time your information might be communicated to another party in connection with a mailing list. Additionally, you should be aware that any mailing lists that have been provided to third parties prior to your election to opt out cannot be retrieved by the IMEX Group, and you cannot retrospectively opt out with respect to such third parties.

Sharing your personal information with vendors

We may share the personal information you provide to us with other companies we have hired to provide services for us. These companies – our vendors – are contractually bound to use personal information that we share with them only to perform the services we have hired them to provide.

Security

We will take care to ensure that your personal information is secure. When we do provide mailing 
lists to third parties or vendors we enter into agreements with such parties requiring them to comply with all applicable laws, and prohibiting further distribution or disclosure of the lists to other parties.

Transferring personal information overseas

Our websites are hosted and backed up on a server in Germany.

We may transfer your personal information to countries outside the European Economic Area (where lower levels of data protection may apply) to make arrangements for any exhibition you have registered to attend, or in any other case where we have your specific consent.

Your rights

You have the right to access personal information we hold on you.

You can ask us to correct any personal information we hold on you.

To review the information IMEX currently holds on you, please email privacy@imexexhibitions.com and request to view your contact and demographic information.

Changes to your personal information

Please let us know if any personal information you have given us changes, so we can keep our records up to date.

Visitors to our websites

We use Google Analytics to help us to improve our websites. This uses cookies to collect information about how visitors reach and use our websites, but does not identify any individuals. Other cookies are used to help you log in and use the websites most effectively. By accepting this privacy policy you are giving your consent to the use of cookies on our websites. See the Cookies section below for more information.

Further information about the cookies used by Google Analytics is given at Cookies and Google Analytics.

Recording at exhibitions

Videos and photographs are taken at IMEX exhibitions and used to promote future events, including direct mail and email marketing, newsletters, press releases and broadcasts over the internet, through our broadcast partners, or via other broadcast services. CCTV and webcams are not used by our organisation, although our exhibition venues may use them.

Corporate transactions

If we sell or transfer the whole or part of our business or assets we may transfer personal information to the buyer or transferee.

How to contact us

You can contact us with any questions or comments on this notice at privacy@imexexhibitions.com. For any other questions or comments, please visit Contact Us.

Changes to this privacy notice

We will regularly review and update this privacy notice and will ask for your consent before using your personal information in a way that is significantly different.

This notice applies to visitors to our websites from April 1, 2012, and was last revised on July 1, 2014.

 

Liability waiver

I agree and acknowledge that I am undertaking participation in IMEX Group events and activities as my own free and intentional act and I am fully aware that possible physical injury might occur to me as a result of my participation in these events. I give this acknowledgement freely and knowingly and that I am, as a result, able to participate in IMEX Group events and I do hereby assume responsibility for my own wellbeing and safety.

Photographs and video material taken at IMEX Group events

The IMEX Group plans to take photographs and video material at IMEX Group events and reproduce them in IMEX Group educational, news or promotional material, whether in print, electronic or other media, including the IMEX Group websites and social media. By participating in IMEX Group events, you grant the IMEX Group the right to use your name, photograph and biography for such purposes. All photographs and video material become the property of the IMEX Group and may be displayed, distributed or used by the IMEX Group for any purpose.

Furthermore:
i. I acknowledge the IMEX Group's right to crop, splice, treat and edit any photographs or video material taken of me at the IMEX Group's sole discretion. I waive my right to inspect or approve the finished product, now and in the future, whether that use is known or unknown to me;
ii. I hereby agree to release, defend, and hold harmless the IMEX Group and its agents or employees, including any firm publishing and/or distributing the finished product in whole or in part, from and against any claims, damages or liability arising from or related to the use of the photographs or video material, including but not limited to any misuse, distortion, blurring, alteration, optical illusion, or in the taking, processing, reduction or production of the finished product, its publication or distribution.

Copyright notice
Companies that submit artwork or upload or link any material (including but not limited to images, text, documents and/or video files) to the website are solely responsible for the content of such material and for gaining required permissions under copyright, trademark, trade secret or other applicable law for the use of such material. (Caution: many websites purchase artwork from stock photo suppliers for the expressed website use or from hired photographers who have only supplied one-time rights.) By submitting any such material, the submitting company represents and agrees that (i) it has obtained the necessary permissions referenced above, (ii) any such material is not likely to defame and does not invade the privacy of any person, and (iii) it will defend, indemnify and hold harmless the company, its affiliates and their respective directors, employees and agents (including , without limitation, its publishing partner or any agent acting on its behalf) from and against any and all claims, damages, obligations, losses, liabilities, costs or debt, and expenses (including reasonable attorneys’ fees) resulting from the submitting company's breach of the obligations set forth in this paragraph.


Acceptance
By registering for and attending IMEX Group events, I hearby agree that I accept the terms stated above and, indemnify and hold harmless the IMEX Group, its affiliates and their respective directors, employees and agents (including, without limitation, any agent acting on its behalf) from and against any and all claims, damages, obligations, losses, liabilities, costs or debt and expenses (including reasonable attorneys’ fees) resulting from attendance at IMEX Group events.

 

Copyright and Ownership of the Materials on the IMEX Website

Companies that submit artwork or upload or link any material (including but not limited to images, text, documents and/or video files) to the website are solely responsible for the content of such material and for gaining required permissions under copyright, trademark, trade secret or other applicable law for the use of such material (Caution: Many websites purchase artwork from stock photo suppliers for the expressed website use or from hired photographers who have only supplied one-time rights.) By submitting any such material, the submitting company represents and agrees that (i) it has obtained the necessary permissions referenced above, (ii) any such material is not likely to defame and does not invade the privacy of any person, and (iii) it will defend, indemnify and hold harmless the Company, its affiliates and their respective directors, employees and agents (including , without limitation, its publishing partner or any agent acting on its behalf) from and against any and all claims, damages, obligations, losses, liabilities, costs or debt, and expenses (including reasonable attorneys’ fees) resulting from the submitting company's breach of the obligations set forth in this paragraph.

Email disclaimer notice

Any IMEX Group emails (and any attachments thereto) are confidential, and may be legally privileged, and are for the intended recipient(s) only. Access, disclosure, copying, distribution or reliance on any IMEX Group emails by anyone else is prohibited and may be a criminal offence. Please delete IMEX Group emails if obtained in error and notify the sender. Any views expressed in IMEX Group emails are those of the individual sender, not those of the company unless endorsed by a legal officer of the IMEX Group. Registered in England and Wales at The Agora, 1st Floor Ellen St, Hove, East Sussex BN3 3LN, company number 7339316.

IMEX America Ltd owns the IMEX America exhibition. Regent Exhibitions Ltd owns the IMEX in Frankfurt exhibition. Both are collectively known as the IMEX Group. 

 

Website cookies

So that you can make full use of the user-generated features on our website, your computer, mobile/cell phone, tablet or other device will need to accept cookies.

Below are the cookies that may be sent to your device by the IMEX Group and what we use each cookie for. You can set your browser to reject cookies (see the ‘Help’ menu of your browser to find out how to do this), but please bear in mind that if you do this, certain user-generated features of our websites cannot be provided to you. You will not be able to log in to the IMEX websites to manage your participation online without accepting cookies.

Our cookies do not store personal information such as your name, address or registration data: they simply hold the unique ID that, once you are signed in, is associated with this information.

What are cookies?

Cookies are small files that allow a website to recognise and track users. They are generally grouped into three overlapping groups:

Session cookies

Files that allow a website to link the actions of a visitor during a single browser session. These might be used by an internet bank or webmail service. They are not stored long term and are considered "less privacy intrusive" than persistent cookies.

First and third-party cookies

A cookie is classed as being first-party if it is set by the website being visited. It might be used to study how people navigate a site.

It is classed as third-party if it is issued by a different server to that of the domain being visited. It could be used to trigger a banner advert based on the visitor's viewing habits.

Persistent cookies

These remain on the user's device between sessions and allow one or several websites to remember details about the visitor.

We use Google Analytics to help us to improve our website. This uses cookies to collect information about how visitors reach and use our website, but does not identify any individuals. Further information about the cookies used by Google Analytics is given at Cookies and Google Analytics.